Academic Services Committee


January 13, 2005




Members Present:  Jeffrey Donnell (ME), Joseph Hoey (OARS), Maureen Kilroy (GS&R), Jim Sowell (PHYS).


Members Absent:  Mary Clark (SGA), Carol Colatrella (LCC), Tom Horton (GTRI), Myrtle Turner (GTRI), Jane Weyant (CoE).


Visitors:  Jody Thompson, Acting Head of GT Library Archives

Catherine Jannik, Head of GT Library Digital Initiatives


1.        The meeting came to order at 1:05 p.m. on January 13, 2005 in the Special Collections area of the Georgia Tech Library.


2.        Jody Thompson, Acting Head of the Libraryís Archives, gave a brief overview of the Archives and Special Collections departmentís mission, its holdings and the services that it can perform for GT faculty and students.  The departmentís stated mission is:


to collect and preserve the history of the campus;

to promote research and scholarship through collections relating to the academic curriculum;

to provide a research experience for students in the use of primary sources;

and to preserve the legal and administrative documents of the Institute.


To meet these goals the Archives and Special Collections department maintains a collection of documents pertaining to the Instituteís founding and development, and a collection of noteworthy objects, such as Olympic torches designed by Professor Sam Shelton of Mechanical Engineering.  In its collection of primary sources, the Library has the first three editions of Newtonís Principia.  These, and the Libraryís other rare books, can be used by appointment; instructors can also arrange to use rare documents in their classes. 


3.        Catherine Jannik, Head of the Libraryís Digital Initiatives, described the Libraryís efforts to digitize and archive significant documents, and to add value to digital collections in collaborative projects. 


The libraryís digital institutional repository can be found at .  This digital archive uses the DSPACE program.  DSPACE is a digital library system that captures, stores, indexes, preserves and redistributes the intellectual output of a universityís research faculty in digital formats.  It was developed jointly by MIT Libraries and Hewlett-Packard (HP).  Members of the GT community can contribute to this digital archive by contacting Catherine Jannik


A more elaborate digitization project concerns Edward E. Barnardís two-volume book Photographic Atlas of Selected Regions of the Milky Way, which may be viewed at  Barnardís important astronomy book was published in 1927, but relatively few copies were produced, and these are not easily accessible.  This book was digitized and indexed for ease of searching; the bookís star chart diagrams and its star photographs were also integrated in order to relate these two forms of information more powerfully than was possible in the original print text. 


4.        Jody Thompson and Catherine Jannik emphasized that the Archives and Special Collections department is keen to work the GT community to locate and preserve important documents, to promote and display its current collection, and to pursue new projects with noteworthy documents in either hardcopy or digital form. 


5.        The next meeting of the Academic Services Committee will take place on February 3, 2005 at the Campus Recreation Center.  The Committee is to gather at the CRCís front door. 


6.        The meeting was adjourned at 2:10 p.m.


Respectfully submitted,

Jeffrey Donnell, Secretary