Depth Customization of DSpace: Best Practices and Techniques of Institutional Repository at IIT Kanpur, India
Shrivastava, V. D.
Vijaianand, S. K.
MetadataShow full item record
Realizing the importance and magnitude of Institutional Repository and global visibility and further research scope, Indian Institute of Technology Kanpur, India has intensively planned and designed a full fledged IR project started in mid 2005. Considering the various characteristics and strategies we have designed a well defined and distinct roadmap for establishing our IR in two phases. In the first phase we have planned the mass digitization of entire theses collection of Masters and Doctoral Dissertations produced from 1963 spanning one million pages with their complex content. The content management and uploading to the content server with extracted metadata encoded in XML from our existing server by an in-house developed script is being organised effectively ensuring adequate quality checking of these pages. Initially manual submission for theses was in place. Now a provision has been made available to researchers to submit their theses online even without submitting any hardcopy in the library. The second phase is conceived of digitizing scholarly publications other than theses from our academic community. Its coverage is extremely appreciable in number and strategy we are using for our IR. Excellent feature of our system is the depth customization of DSpace at several places incorporating enhanced features. We discovered that default features offered by even the latest version of DSpace are not sufficient and adequate for academic community to establish their IR system in its full functionality so as to deliver the right information to the right user at the time it is needed. After a detailed study and research we have incorporated significant features like workflow, additional browse and search options, cross-collection search, linking to keywords/subject/homepage/citation, total count of items in respect of supervisor/subject/citation. Additionally, login user authentication from central database, IP based access restrictions, embargo and encryption on the bit stream are also provided. Redesigned feedback form has also been provided to improve its scope and functionalities of our system. These are unique features of our IR system and these enhanced features may be useful to any system in identical academic environment using DSpace to power their Institutional Repositories.