About SMARTech

Mission

The mission of the Georgia Tech Digital Repository is to collect, curate, preserve, and provide access to unique digital content of enduring value to the Institute and its mission. The Repository’s collecting scope includes Georgia Tech scholarship and research; institutional publications; special collections materials; and other content of value to the Georgia Tech community. Records are stored within the repository according to established international best practices for trusted digital repositories and maintained according to Georgia Tech policy and the University System of Georgia Board of Regents Retention Schedule. The Institute is committed to sustaining the Repository for the long-term.

The Georgia Tech Digital Repository is engineered for you.


Community Served

SMARTech serves the strategic plan of Georgia Tech by helping to leverage the impact of the scholarly work done at the Institute, and making it openly available and accessible online to the worldwide scholarly research community.


Access

The Georgia Tech Library encourages open, public access to items found in SMARTech; however, there are instances where copyright law or specific needs of the depositor requires campus-only access.


Collecting Priorities

SMARTech collecting areas include all scholarly work conducted at the Institute, with a particular focus on Georgia Tech Core Research Areas. These research areas cross campus units, and will be reflected in SMARTech collections developed within Georgia Tech colleges, departments, schools, and research centers.

Core Research Areas:

  • Bioengineering & Bioscience
  • Data Engineering & Science
  • Electronics & Nanotechnology
  • Energy & Sustainability
  • Manufacturing, Trade & Logistics
  • Materials
  • National Security
  • People & Technology
  • Public Service & Policy
  • Renewable Bioproducts
  • Robotics
  • Systems

Repository materials range from traditional scholarly publications to materials created in support of classroom teaching. The following are materials of specific interest:

  • Article Pre-prints & Post-prints
  • Conference Proceedings
  • Recorded Lectures and Symposia
  • Research and Technical Reports
  • Research Datasets
  • Theses & Dissertations (Required)*
  • White Papers & Working Papers

*Since 2004, Georgia Tech has required all theses and dissertations be submitted electronically, with the electronic copy of record being housed in the SMARTech digital repository. Every Georgia Tech student submitting a thesis or dissertation is required to sign the SMARTech license agreement. This agreement assigns a non-exclusive license to Georgia Tech to preserve and make available the online, electronic copy of the thesis, after any author prescribed embargo periods. This means that Georgia Tech will generally not withdraw any thesis from open online access, except under extreme extenuating circumstances, such as the discovery of a copyright violation.

In addition, SMARTech collects Institute publications in support of the Georgia Tech Archives' mission of collecting and preserving the history of campus, promoting research and scholarship through collections relating to the academic curriculum, providing research experience for students in the use of primary sources, and aiding in preservation of the legal and administrative documents of the Institute. Materials include:

  • Annual Reports
  • Campus Radio Programs
  • Newsletters
  • Speeches
  • Sponsored Programs Final Research Reports

Content Assessment Criteria

All materials considered for inclusion in SMARTech will be assessed using the following criteria:

Content Considerations: In addition to the subject areas for collection outlined above, materials will be assessed on their enduring value.

Technical Considerations: Both the Library's ability to commit to the preservation of the digital item and the technical quality of the materials will be considered in accepting materials for inclusion in SMARTech. Digital file formats are discussed below.

Legal Considerations: The Library will research publishers' restrictions and conditions for deposit of pre-/post-prints, conference proceedings, and other items and ensure there is evidence of clear ability under copyright for the depositor to post the material.


File Formats:

SMARTech’s long-term preservation strategies and technologies will follow evolving best practices and standards. Items considered for SMARTech will be evaluated using the same generally accepted file format categories standardized by MIT. These categories are: Supported, Known and Unsupported.

Supported

When an item’s file format is public and open, as is the case with formats such as HTML, JPEG, PDF, or AIFF, it is categorized as a Supported. The Library commits to making items in this category usable in the future through migration or emulation. In general, this means that we will strive to transform current file formats to a future format when necessary. We will take practical measures to preserve as much functionality of the original file content as possible. Supported file types are:

  • Adobe PDF (pdf)
  • XML (xml)
  • HTML (html, htm)
  • Rich Text (rtf)
  • Text (txt)
  • Post Script (ps, eps, ai)
  • GIF (gif)
  • PNG (png)
  • JPEG (jpg, jpeg)
  • TIFF (tif, tiff)
  • WAV (wav)
  • MPEG (mpa, abs, mpeg)
  • AIFF (aiff, aif, aifc)
  • CSV (csv)
  • Tab (tab)

Known

When an item is submitted in a proprietary format it is categorized as Known. This category indicates that the specifics of the program code for that format are not public, but that the format is so widely used that the ability to use it in the future is almost certain. SMARTech commits to preserving the bitstream of the digital file in the Known format types. In the unlikely event that a proprietary format becomes unusable, migration/emulation will be attempted, but SMARTech cannot guarantee usability in future format types. Some of these file types include:

  • RealAudio (ra, ram)
  • Basic (au, snd)
  • Microsoft Excel (xls)
  • Microsoft Word (doc)
  • Microsoft Powerpoint (ppt)
  • Microsoft Project (mpp, mpx, mpd)
  • Microsoft Visio (vsd)
  • FileMaker/FMP3 (fm)
  • LateX (latex)
  • Mathematica (ma)
  • Tex (tex)
  • TeXdvi (dvi)
  • Video Quicktime (mov, qt)
  • BMP (bmp)
  • Adobe Photoshop (pdd, psd)
  • Photo CD (pcd)
  • WordPerfect (wpd)
  • SGML (sgml)

Unsupported

Unsupported formats are those that SMARTech does not recognize. In consultation with the depositor, a decision will be made as to including the item in SMARTech. If it is accepted, readable descriptive information must be included. In the case of unsupported formats, the Library will request that the item also be submitted in a supported or known format, if it is at all possible to do so.


Submission

To deposit content into SMARTech, authors should use the SMARTech Submission Form, or contact smartech@library.gatech.edu. All deposits into SMARTech require the author to agree to a non-exclusive distribution license that gives a non-exclusive license to Georgia Tech to preserve and make available the digital content. In general, SMARTech only accepts items which can be made openly accessible; however, the Library will review requests for limited, campus-only access on a case by case basis.

Materials held within SMARTech are under copyright, unless accompanied by a license granting broader use, such as a Creative Commons License.

Depositors may request an embargo of content for up to one year.


Withdrawal

Content in SMARTech is considered permanent in nature. However, in certain circumstances, such as copyright violation, it may be deemed necessary by the Georgia Tech Library to withdraw items from SMARTech.

Withdrawal requests may be initiated by contacting smartech@library.gatech.edu. The Georgia Tech Library reserves the right to evaluate the request and make a decision about whether to withdraw the item. If a withdrawal is granted, SMARTech will notify the depositor and withdraw the item.

Items may not be withdrawn because the depositor or author is no longer affiliated with the Institute. The depositor has the right to give additional copies to other institutions under the non-exclusive agreement.

To avoid loss of the historical record, any withdrawal transactions will be documented in the form of a note in the description.provenance field of the Dublin Core item record. Additionally, because any SMARTech item may have been cited or linked, we will always supply a tombstone item record which will include the original metadata (for verification), plus one of the notes below in place of the link to the object. For preservation and reference purposes, the item itself may be placed in the Georgia Tech Archives’ dark repository.

The content of the note in the item record should be one of the following:

  • "removed from view at request of the author"
  • "removed from view by legal order"
  • "removed from view at Georgia Institute of Technology's discretion"
  • "removed from view at Georgia Institute of Technology Library's discretion"

Preservation

SMARTech is built and sustained locally by the Georgia Tech Library utilizing the DSpace platform. The Library is committed to adhering to the best practices of the profession applying to digital preservation. All materials are preserved via distributed digital copies maintained both here at Georgia Tech via daily snapshots and offsite in DuraCloud as archival information packages. All Georgia Tech created digital materials held by the Library are included in this network.

Repository policies will be reviewed and revised based upon the experience gained in implementing the policy. A review and assessment of the policy will be conducted every 12 months by the SMARTech Administrators Team and others invited to participate in the review.